- CEO Summit: Leading through Turbulence – 1:30pm-4:30pm; JW Marriott LA Live – Plaza I-III
- Your Blueprint for Association Innovation: A Design Thinking Workshop – 1:30pm-4:30pm: Los Angeles Convention Center; 408 A
- Foundations of Ethical AI Governance in Associations Intensive Workshop – 1:30pm-4:30pm: Los Angeles Convention Center; 403 B
- Culture By Design – Building Organizations That Thrive – 1:30pm-4:30pm: Los Angeles Convention Center; 403 A
- Beyond the Hype: Making AI Work for Your Association with Better Data – 2:00pm-4:00pm: Los Angeles Convention Center; 515 A
A to Z Information
All Are Welcome to Attend
- Saturday, August 15
- 4:30pm-5:30pm: Community Resource Groups Town Hall (Rooms 107-110)
- Sunday, August 16
- 10:30am-11:15am: Black Association Executives Community Group Meeting (Room 135)
- 11:15am-12:00pm: AANHPI Community Group Meeting (Room 136)
- 12:00pm-12:45pm: Hispanic Association Executives Community Group Meeting (Room 135)
- 12:45pm-1:30pm: LGBTQIA2+ Community Group Meeting (Room 136)
- Saturday, August 15 – Main Stage West Exhibit Hall
- 10:00am-10:30am: ’25 Host City: LA Rehearsal + Meeting Community Needs
- 10:30am-12:00pm: ASAE CEO Rehearsal: Michelle Mason
- 1:15pm-1:30pm: Awards Chair Rehearsal (Clayonia Colbert-Dorsey)
- 1:30pm-1:45pm: Key Award Rehearsal (Wendy-Jo Toyama)
- 1:45pm-2:00pm: Professional Performance Award Rehearsal (DJ Johnson)
- 2:00pm-2:15pm: Academy of Leaders Award Rehearsal (Kiki L’Italien
- 2:15pm-3:00pm: Board Chair Rehearsal (Heidi Brock)
- 3:00pm-3:15pm: Changeover Rehearsal: Board Chair and Chair Elect
- 3:15pm-4:00pm: Chair Elect/Foundation Chair Rehearsal (Jay Karen)
- 4:00pm-4:30pm: Destination Canada Keynote Rehearsal
- Sunday, August 16 – Main Stage West Exhibit Hall
- 12:15pm-1:00pm: DELP Rehearsal
- 1:00pm-1:30pm: Fellows Rehearsal
- 1:30pm-1:45pm: CAE Rehearsal (Chair)
- 1:45pm-2:15pm: CAE Rehearsal (Chair and Class)
- 2:15pm-2:45pm: Singapore Tourism Board Keynote Rehearsal
- Monday, August 17 – Main Stage West Exhibit Hall
- 12:15pm-12:45pm: ’26 Host City: Indy Rehearsal
- 12:45pm-1:15pm: 2025-2026 Board Walk Ons Rehearsal
- 1:15pm-1:30pm: USAE- ASAE Scholarship recipient rehearsal: Jen Mehltretter
- 1:30pm-2:00pm: Incoming Foundation Chair Rehearsal (Sheri Sesay-Tuffour)
- Tuesday, August 18 – Main Stage West Exhibit Hall
- 10:15am-11:00am: Tuesday Keynote Rehearsal (Andrew Yang)
CAE Recognition Rehearsal
Sunday August 10, 1:30 to 2:00 pm.
Main Stage West Exhibit Hall
Los Angeles Convention Center
Rehearsal is optional. If they are unable to make the rehearsal they will still be allowed to participate in the group recognition.
New CAE Recognition Breakfast
Monday, August 17, 7:00 am to 8:00 am
Main Stage West Exhibit Hall
Indy Convention Center
Arrive at 8:00 AM, to be loaded on stage
General Session starts at 8:30 am
Recognition portion is complete at approximately 8:45 am
The new CAE recognition will be a group recognition. The new CAEs will stand on stage as a group, in place by the opening of the general session. The session will open; there will be a group recognition – about 7-10 minutes. The new CAEs will then leave the stage and take a reserved seat for the rest of the general session.
Should family or friends wish to come to recognition, they will be able to purchase a session pass at the Main Registration desk on site, for $50 per person.
CAE Pins:
Pins for December 2025/May 2026 CAEs will be available to pick up at the CAE Booth, in the ASAE Campus in the Expo hall during Expo hours. Please stop by for your pin. For those who cannot attend the Annual Meeting, a pin may be purchased from the CAE Merchandise Store CAE Merchandise Store
Monday, August 17
**PLEASE NOTE ALL CLASSIC WRISTBANDS AND SPECIALTY LANYARDS WILL BE GIVEN OUT AT THE FOUNDATION KIOSK LOCATED NEXT TO THE REGISTRATION DESK**
For pickup/or purchase of Annual meeting PINS those can also be picked up at the Foundation lounge
Indianapolis Motor Speedway
4790 W 16th St, Indianapolis, IN 46222
5:30 – 7:30 p.m. | VIP Experience
5:30 – 9:30 p.m. | General Admission
Wristbands
VIP
General Admission
Under 21
Lanyards
VVIP
Donor
What does the lanyard mean? Those that display the lanyards will get access to the below exclusive donor activities
Saturday, August 15 | 1:00 – 4:30 p.m.
Separate registration required.
All tours depart from Indy Convention Center. Transportation provided by Indy Tourism.
All Tour descriptions and details
ASAE Research Foundation Headshot Studio powered by Glue Up
Hours
Sunday, August 16, 10:30 AM — 4:00 PM
Monday, August 17, 10:30 AM — 4:00 PM
Located at the Capitol Avenue Entrance lobby (left of exhibit hall entrance and main registration).
Registration
https://app.glueup.com/event/135104
Race Starts right outside the South Lobby Entrance at the corner of Pico Boulevard and Figueroa Street. The pin drop on Google Maps is 1309 Figueroa. The 5K kiosk will be placed right outside the South Lobby doors.
The turn-around is going to be located at the intersection of Convention Center Drive and Venice Boulevard. The pin drop on Google Maps is 1549 Convention Center Drive. – so it will be down the little offshoot area
The course is 4 laps around the Convention Center, South Hall. Runners will always be on the Convention Center campus. Please note that because of that, the official address for that entire area is 1201 Figueroa Street (which is the address of the Convention Center).
There will be 2 EMS staff assisting with the race located at the 2 first aid stations at LACC:
– Neil Brzuszkiewicz – cell 661-713-1417
– Raul Quiroz – cell 818-970-2991
There is an ASAE Vendor Lounge for official vendors such as eShow, Hargrove, Yes&, and Encore teams to use for meals. This room is NOT to be utilized for attendees or exhibitors as a meeting room.
Saturday, August 15 – Tuesday, August 18
| Location | Room 205 – 207 |
| Breakfast | 6:30 a.m. – 9:00 a.m. |
| Lunch | 11:30 a.m. – 2:00 p.m. Beverages all day |
Location
Room 208 & 209
A quiet space to get away from the conference hustle and bustle.
| Saturday, August 15 | 8:00 a.m. – 6:00 p.m. |
| Sunday, August 16 | 7:00 a.m. – 5:00 p.m. |
| Monday, August 17 | 7:30 a.m. – 5:00 p.m. |
| Tuesday, August 18 | 8:00 a.m. – 3:00 p.m. |
We encourage all staff attending to participate in a staff tour, led by the logistics team. This will help you get acquainted with the building and locations of key items to help navigate this year’s program.
| Location to meet | Registration desk 1st Floor Hoosier Lobby |
| Friday, August 14 | 4:00 p.m. – 5:00 p.m. |
| Saturday, August 15 | 1:00 p.m. – 2:00 p.m. |
Location
Room 201 – 204
Breakfast and lunch will be provided daily beginning Friday. Please note that the lounge is for staff to meet, eat, and regroup during the meeting. We ask that if you need to have meetings with members that you utilize the lounge space throughout Indiana Convention Center. Staff Lounge will not be locked.
Please note lunch will not be served on Tuesday, August 18, we encourage you to eat at the Closing ceremony.
DON’T FORGET YOUR WATER BOTTLE!!!
Friday, August 14 – Tuesday, August 18
| Breakfast | 6:30 a.m. – 9:00 a.m. |
| Lunch | 11:30 a.m. – 2:00 p.m. Beverages all day |
Sunday – Tuesday – Please wear you NEW ASAE staff attire purchased from the ASAE store
Other days all staff should wear their ASAE name badges. ASAE branded shirts with the current ASAE logo (the star pointing to the right) are acceptable. Don’t forget your water bottles.
General Notes on Staff Attire
- Comfortable walking shoes are strongly encouraged.
Special meals can be provided on request with 24-hour notice preferred.
Contact any staff member at Registration or Kelly Frere at 301-509-5526. We will do our best to accommodate this onsite.
Please note all food provided will include vegetarian, vegan, and gluten free options. All food containing nut allergens will be labeled.
See Crisis Response and Emergency Action Plan.
Personal Safety Reminders
- Don’t wear your badge on the street. Take it off as soon as you leave the building.
- Don’t carry a lot of cash or credit cards, leave in your hotel room safe or the hotel safety deposit boxes.
- Don’t leave personal property unattended anywhere, anytime.
- Use the buddy system walking to and from Indiana Convention Center during early or late hours.
Location
1st Floor Hoosier Lobby
Please contact Shameka Jennings at 240-393-6567 with questions.
| Friday, August 14 | 8:00 a.m. – 5:00 p.m. |
| Saturday, August 15 | 8:00 a.m. – 7:00 p.m. |
| Sunday, August 16 | 7:00 a.m. – 5:00 p.m. |
| Monday, August 17 | 7:00 a.m. – 5:00 p.m. |
| Tuesday, August 18 | 8:00 a.m. – 3:00 p.m. |
Full Service Registration
Attendees who have not pre-registered may register or those who need to make a change may get all badge materials at main registration desk.
Express Registration Stations
Greeters will be located at the Indiana Convention Center lobby entrance.
These will be available through Sunday at noon.
Ribbons
Will be available at the self-serve ribbon wall near the main registration desk.
Location
Room 245
| Monday, August 17 | 1:00 p.m. – 2:00 p.m. |
Location
Room 244
The PR Department must approve all walk-in press registrations. Please call Mary Kate Cunningham at 480-329-5814 with questions.
| Saturday, August 15 | 12:00 p.m. – 5:00 p.m. |
| Sunday, August 16 | 8:30 a.m. – 5:00 p.m. |
| Monday, August 17 | 8:30 a.m. – 5:00 p.m. |
| Tuesday, August 18 | 8:30 a.m. – 12:00 p.m. |
Location
In the first aid room at the Indy Convention Center. Halls D & E contains a private lactation room.
A full list of Registration Policies can be found at https://annual.asaecenter.org/policies.cfm.
For any Registration Policy questions or concerns, please do not hesitate to contact registration@asaecenter.org
Any found items will be collected at the full-service registration desk.
Items will remain there until 3:00 p.m. on Tuesday, August 18. After that time any items not claimed by attendees or exhibitors will be turned into the building security.
Conscious Inclusion Lounge
Relax, recharge, and connect with your CEO colleagues.
Location
Room 143
Foundation Lounge
A space for those engaged in global work to convene and network.
Location
ASAE Campus/Exhibit Hall
Foundation Lounge Activities
Sunday August 10th
- 11:30pm-12:30pm: AMC Leaders Micro session(45mins) and Networking (15mins)
- 12:30pm-1:00pm: ASAE Research Scholarship Celebration: The ASAE research Foundation will acknowledge and celebrate the recipients of the John H. Graham IV Fund ReadMe Scholarship, ASAE-USAe Travel Scholarship, Future Leaders Professional Development Scholarship, AMC Leaders Scholarship, CAE Scholarship, and Sal Martino Grant for Conscious Inclusion Research
- 1:30pm-2:00pm: 7 Measures of Success Community Chat – Agility and Resilience
Monday August 11th
- 1:00pm-1:30pm: Sal Martino Grant Session, presented by AWHONN: “Examining the Role of Associations to Address Workforce Needs that Reduce Maternal and Perinatal Health Disparities in Puerto Rico”
- 2:00pm-2:30pm: Foresight Works, Drivers of Change Community Chat – Energy Transition Challenges
Partner Connect Lounge
Unwind, recharge and enjoy the company of fellow small staff association professionals.
Location
Rooms 141 & 142
Quiet Lounge
A safe, calming space designed with neurodivergent individuals—and all who need a moment of peace—in mind. The Quiet Lounge offers:
hammocks – soft lighting – soft seating
Location
Room 208 & 209
Global Lounge
The perfect place for a peaceful escape. Offerings include:
NEED TO ADD DESCRIPTION
All services are free. No appointment necessary. All spots filled on a first-come, first-serve basis.
Location
Room 140
| Location | Halls D& E |
| Sunday, August 16 | 8:30 a.m. – 10:00 a.m. |
| Monday, August 17 | 8:30 a.m. – 10:15 a.m. |
| Tuesday, August 18 | 11:30 a.m. – 1:00 p.m. |
Complimentary wireless internet access is available throughout the entire Indiana Convention Center. Please use the networks below for the corresponding channels.
Attendee Wireless
| Network | ASAE |
| Password | ASAEAnchorage2025 |
Staff Wireless
| Network | ASAE Staff |
| Password | Staff2025 |
Speaker Wireless
| Network | ASAE Speaker |
| Password | Speaker2025 |
1. Conrad Indianapolis
50 W Washington St
(317) 713-5000
Connected by Skywalk
2. Courtyard by Marriott Indianapolis Downtown
601 W Washington St
(317) 822-9029
.3 miles from Indy Convention Center
3. Crowne Plaza Indianapolis-Dwtn-Union Stn
123 W Louisiana St
(317) 631-2221
Connected by Skywalk
4. Embassy Suites by Hilton Indianapolis Downtown
110 W Washington St
(317) 236-1800
Connected by Skywalk
5. Hilton Indianapolis Hotel & Suites
120 W Market St
(317) 972-0600
.4 miles from Indy Convention Center
6. Hyatt House Indianapolis / Downtown
130 S Pennsylvania St
(317) 762-8000
0.3 miles from Indy Convention Center
7. Hyatt Place Indianapolis / Downtown
130 S Pennsylvania St
(317) 762-9000
0.3 miles from Indy Convention Center
8. Hyatt Regency Indianapolis
One South Capitol Ave
(317) 632-1234
Connected by Skywalk
9. Indianapolis Marriott Downtown
350 West Maryland St
(317) 822-3500
Connected by Skywalk
10. JW Marriott Indianapolis
10 S West Street
(317) 860-5800
Connected by Skywalk
11. Le Méridien Indianapolis
123 S Illinois St
(317) 737-1600
0.2 miles from Indy Convention Center
12. Omni Severin Hotel
40 West Jackson Place
(317) 634-6664
0.1 miles from Indy Convention Center
13. SpringHill Suites By Marriott Indianapolis Downtown
601 W Washington St
(317) 972-7293
0.3 miles from Indy Convention Center
14. The Alexander
333 S Delaware St
(317) 624-8200
0.6 miles from Indy Convention Center
15. The Westin Indianapolis
241 W Washington St
(317) 262-8100
Connected by Skywalk
This is a PAPERLESS Conference.
- Before the meeting Attendees need to go to the conference website to find all session materials submitted by the content leaders.
- Onsite Attendees can attain session materials digitally on their computers using the wireless internet at https://annual.asaecenter.org/handouts.cfm. Also available within the ASAE Events app.
- After the meeting Session materials will be available at https://annual.asaecenter.org/handouts.cfm for one month after the closing session (until September 18).
| Location | Inside Expo Hall |
| Sunday, August 16 | 10:15 a.m. – 4:00 p.m. |
| Monday, August 17 | 12:00 p.m. – 4:30 p.m. |
From our First Timers to our professional veterans, there is something for everyone at this must-see stop on the Expo floor. Attendees can learn more about ASAE products and offerings and get access to the most in demand resources. Encourage attendees to stop by and connect with ASAE Leaders.
ASAE Ancillaries Located in the Campus
ACHQ
Power of A
ASAE Member and Volunteer Relations
CAE
First Timers
Foundation Lounge
Learning
Expo Hall floor in the Hub!
First Time Attendee Orientation, August 15th 4:00 – 4:30 p.m.
For more information, visit https://annual.asaecenter.org/first-timers.cfm
There is 1 first aid room at the Indy Convention Center. The first aid room also contains a private lactation room. The first aid room is located:
| Location | First floor across from General session room, Hall D & E |
| Friday, August 14 | 8:00 a.m. – 5:00 p.m. |
| Saturday, August 15 | 8:00 a.m. – 7:00 p.m. |
| Sunday, August 16 | 7:00 a.m. – 6:00 p.m. |
| Monday, August 17 | 7:00 a.m. – 5:00 p.m. |
| Tuesday, August 18 | 7:00 a.m. – 3:00 p.m. |
The Expo Only pass is $259 / $299 (Member/Nonmember).
The Expo Only Pass is available for qualified association executives and other purchasers (e.g., corporate meeting planners) and buyers ONLY.
No one under 18 is allowed on the showroom floor.
NO INDUSTRY PARTNERS OR BOOTH STAFF AT ALL!
Grab and Go foods located throughout the exhibit hall, menu listed in the ASAE Events app.
| Sunday, August 16 | 12:00 p.m. – 2:00 p.m. |
| Monday, August 17 | 12:00 p.m. – 2:00 p.m. |
Location
Halls GHIJK
Sunday, August 16
10:15 a.m. – 4:00 p.m.
Monday, August 17
12:00 p.m. – 4:30 p.m.
- One registration per 10×10 is included in the booth fee with option to purchase up to 3 additional.
- The fee for the remaining three registrants is $899 each. All badges are full conference registrations. Each exhibitor also has exclusive access to the Business Connection Lounge (see Exhibitor Appointments).
- Exhibitor and Hargrove Service Desk are located in rear of hall #766 and the Show Management Office will be located at the rear of the Expo Hall #1975 next to the theater. In this area, exhibitors can find:
- Show management (ASAE exhibit staff)
- Lead retrieval pickup (eShow)
- Encore (AV provider)
- Hargrove personnel (should exhibitors have questions or miss anything from their booth)
- The Hub is located in booth #1127
Located within the ASAE Events app under Schedule. https://annual.asaecenter.org/schedule.cfm
Location
Partner Connect Lounge – Rms 141 & 142
We encourage attendees to make an appointment using our Expo Connector. Once registered for the meeting, they simply log into the Attendee Service Center (ASC) and start requesting appointments with the exhibitors of their choice.
Appointments can take place in the expo hall or in our Partner Connect Lounge (PCL). See the PCL Section below for hours.
Attendees can check out the Expo Hall page on the 2026 ASAE Annual Meeting & Exposition website at annual.asaecenter.org/expo for the latest list of exhibitors. We’ve made it easy for them to track down exactly who they want to see by allowing them to search for exhibitors by product category and company name. Refer to the online Partner Connect Lounge for additional details at https://annual.asaecenter.org/bcl.cfm.
Opening Celebration
Saturday, August 15
6:00 p.m. – 9:00 p.m.
Location
White River State Park
801 W Washington St
Indianapolis, IN 46204
This event is included in the registration fee; additional non-registrant guest tickets can be purchased onsite.
$99.00 for adults, $29.00 for those under 21
Attire
Business Casual
Check Points
There will be one bus drop off location. Please reference the Shuttle Schedules within the hotels for pick up times/locations.
Access or Check-In
You will need your badge to gain entrance into the event or proof of registration. Staff will provide wristbands to attendees showing proof of registration.
Prohibited Items:
- Weapons, drugs, and alcohol
- Glass containers, cans, and hard-sided coolers
- Laser pointers and aerosol sprays
- Chains and spiked jewelry
- Drones, tablets, and Kindles
- Strollers and wagons
- Glow sticks
Allowed Items (Concerts):
- One sealed (unopened) clear water bottle
- One clear 1-gallon Ziploc baggie for snacks
- Clear bags no larger than 12” x 6” x 12”
- Blankets and tarps
ASAE Research Foundation’s The Classic
Monday, August 17
VIP Reception – Museum: 5:30 p.m. – 7:30 p.m.
Location
Indianapolis Motor Speedway Museum
4750 W 16th St
Indianapolis, IN 46222
General Admission: 5:30 p.m. – 9:30 p.m.
Location
Indianapolis Motor Speedway
4790 W 16th St
Indianapolis, IN 46222
Attire
Cocktail casual attire. The event will be outdoors.
Access or Check-In
- Staff and volunteers will need the appropriate wristband and your badge to gain entrance. Be sure to have your wristband on when you get onto the buses for transportation.
- This is a ticketed event. Attendees may be purchase additional tickets on-site at registration based on availability.
Prohibited Items
There is no bag policy. The following items are prohibited through Indianapolis Motor Speedway admission gates and the Indianapolis Motor Speedway Museum:
- Aerosol cans (Sunscreen excluded)
- Animals (except service animals trained to do work or perform tasks for an individual with a disability)
- DRONES, or unmanned aerial systems
- Fireworks and flares
- Flagpoles
- Glass containers
- Golf carts, ATVs, scooters, minibikes, roller blades, skateboards, skates, pogo sticks, and hover boards
- Illegal drugs and substances or drug paraphernalia (including without limitation marijuana)
- Items restricted by local, state or federal law
- Lasers of any kind
- Offensive or obscene materials (e.g., flags, signs, clothing)
- Oversize bags and luggage
- Outside food or beverage
- Scaffolding or platforms
- Selfie sticks
- Stickers
- Weapons of any type, including knives, firearms, and ammunition
- Any other items not mentioned that may pose a safety hazard or diminish the enjoyment of the event by other guests may be refused at the discretion of security and management. These items are subject to change without notice. There are no provisions for checking and holding prohibited items. Prohibited items may not be left at or around the gates. Items left unattended will be removed and discarded
Closing Celebration
Tuesday, August 18
1:00 p.m. – 4:00 p.m.
Location
Lucas Oil Stadium
500 S Capitol Ave, Indianapolis, IN 46225
This event is included in the registration fee; additional non-industry guest tickets can be purchased onsite.
$99.00 for adults, $29.00 for those under 21
Attire
Dress is casual. The event space is indoors/outdoors with elements covered.
Access or Check-In
You will need your badge to gain entrance. There will not be bag storage for suitcases at the venue. Be sure to bring that badge with you one last time!
Guests are prohibited from:
- Unauthorized entry onto the playing field or interfering with the progress of any game or event
- Refusing to show ticket stub or electronic receipt when asked by a stadium representative
- Attempting to sit in seats for which you are not ticketed
- Using foul or abusive language or gestures
- Threatening other patrons with words and/or actions
- Fighting
- Throwing or kicking any object in Lucas Oil Stadium or onto the playing field
- Interfering with other guests’ ability to enjoy the game
- Wearing clothing with abusive or vulgar terminology or inappropriate photographs or symbols
- Wearing obscene or indecent clothing
- Displaying obscene or indecent signs
- Standing on seats or chairs
- Stepping over chairs from one aisle to another
- Standing, sitting or loitering in aisles, ramps or other areas of conveyance
- Placing food or beverages on walls, ledges or overhangs that may spill or drop on guests below
- Liquor containers, bottles, cans, or coolers (except for guests with special medical or dietary needs)
- Food not dispensed by Lucas Oil Stadium concessionaires
- Running or jogging in Lucas Oil Stadium
- Disorderly conduct
- Public intoxication
- Possession or use of drugs
- Public indecency
- Obstructing justice
- Criminal trespass
- Selling items or tickets on LOS property
- Distributing or displaying handbills without prior consent
- Smoking and the use of all tobacco products is strictly prohibited inside of Lucas Oil Stadium and on the exterior balconies. This includes the use of Vapor or E cigarettes and any type of smokeless tobacco. Smoking is only allowed in designated smoking areas outside of Lucas Oil Stadium. Indiana State Law requires all smoking to be outside of the stadium eight feet away from any entry point.
Those observing other guests violating these policies should report the incident to the nearest building representative.
The daily education session evaluations can be found in the ASAE Events app under each individual session. The overall meeting evaluation will be sent out via email on the final day of the Annual Meeting.
| Location | Omni – Severin ballroom |
| Sunday, August 16 | 9:00 p.m. – 11:00 p.m. |
One-stop shop for information about Indy attractions, restaurants, nightlife, etc!
| Location | Hoosier lobby |
| Friday, August 14 | 8:00 a.m. – 5:00 p.m. |
| Saturday, August 15 | 8:00 a.m. – 7:00 p.m. |
| Sunday, August 16 | 7:00 a.m. – 5:00 p.m. |
| Monday, August 17 | 7:30 a.m. – 5:00 p.m. |
| Tuesday, August 18 | 8:00 a.m. – 3:00 p.m. |
| The Indy Office & Indy Volunteer Lounge | Rm 130 |
| Location: | Rm 242 |
| Saturday, August 15 | 8:00 a.m. – 5:00 p.m. |
| Sunday, August 16 | 8:00 a.m. – 5:00 p.m. |
| Monday, August 17 | 8:00 a.m. – 5:00 p.m. |
| Tuesday, August 18 | 8:00 a.m. – 5:00 p.m. |
Information in ASAE Event app under Schedule or
Annual Meeting Website Schedule at a Glance.
See Saturday, August 15, 2026:
https://annual.asaecenter.org/schedule.cfm
Bringing your family to Indianapolis for the 2026 ASAE Annual Meeting & Exposition and need child care options? Many hotels provide babysitting services onsite. Please contact the concierge at your hotel for more information on sitter services.
Friday, August 14 (Invitation Only)
| 8:00 a.m. – 8:45 a.m. | Board of Directors Breakfast | NCAA Headquarters, Jesse Owens Room |
| 9:00 a.m. – 2:00 p.m. | Board of Directors Meeting | NCAA Headquarters, Christine Grant Ballroom |
| 2:00 p.m. – 4:00 p.m. | Retiring Board of Directors Reception | NCAA Headquarters, Hall of Champions |
| 6:00 p.m. – 7:00 p.m. | Board of Directors Reception | The Conrad Indianapolis; Sponsored by ConferenceDirect |
| 7:00 p.m. – 10:00 p.m. | Board of Directors Dinner | The Conrad Indianapolis; Sponsored by ConferenceDirect |
Sunday, August 16
| 6:00 p.m. – 7:00 p.m. | Governance Reception | Tony’s of Indianapolis, sponsored by MGM |
| 9:00 p.m. – 11:00 p.m | Conscious Inclusion Reception | The Omni Severin; Severin Ballroom and Foyer, sponsored by Visit Fort Lauderdale |
Monday, August 17
| 12:24 p.m. – 1:00 p.m. | 2026 ASAE Board Walk On Rehearsals | Indiana Convention Center-Halls D & E |
| 4:30 p.m. – 6:00 p.m | ASAE PAC Reception | Indianapolis ArtsGarden; 110 W Washington Street, Indianapolis, IN 46204 |
| LOCATION: | Rm 152Room 103 & 104 |
| Sunday, August 16 | 7:00 a.m. – 5:00 p.m. |
| Monday, August 17 | 7:00 a.m. – 5:00 p.m. |
| Tuesday, August 18 | 7:00 a.m. – 5:00 p.m. |
The list of awards and when they are being presented are listed below:
Monday, August 17
8:45 a.m. – 9:30 a.m.
LOCATION: Main Stage West Exhibit Hall
- Academy of Leaders
- Board: Outgoing/Incoming Change Over
- Foundation Scholarships and Grants Recipients
- Key Awards
- Professional Performance
A full conference attendee roster is available on the ASAE Annual Meeting & Exposition website under Registration. The roster does not include contact information; only name, company name, and state, for anyone who chooses to opt in. Attendees can view the roster at annual.asaecenter.org/roster.cfm
There is a NEW mobile app in use for ASAE 2026 conferences. (Note: If you downloaded the app at MMC +Tech 2026, you’re all set.)
Download
Download the ASAE Events app from the Apple App Store or Google Play. It has a white icon featuring the ASAE logo.
How to Log In
Once you download and open the app, you will need to log in to access the full conference offerings.
USE THE EMAIL/PASSWORD PROVIDED IN YOUR REGISTRATION EMAIL.
Your mobile app password is an 8-digit code with 4 letters followed by 4 numbers. Mobile App login 4 numbers can be found on the back of all name badges. It is NOT your ASAE member password.
Sunday, August 16 – Tuesday, August 18
| ASAE Business Services | CareerHQ |
| DelCor | The First Timers Experience |
| DelCor | Hotel Key Cards |
| Catalyst Theater | |
| Singapore | Monday Keynote |
| Fonteva | Power Up Smoothie Bar |
| Visit Palm Springs | Dog Park |
| Montreal | Montreal Marketplace |
| Destination Canada | Sunday Keynote |
| Hargrove | Podcast Studio |
Sunday, August 16
| 7:00 a.m. – 8:00 a.m. | DELP Breakfast (Invitation Only) | Wabash2&3 |
| 10:30 a.m. – 4:00 p.m. | Headshot Studio | Capitol Avenue Lobby |
| 8:00 a.m. – 8:15 a.m. | VIP Experience (Invitation Only) | Wabash1 |
| 10:15 a.m. – 4:00 p.m. | Expo Hall Open with Lunch | Hall GHIJK |
| 10:30 p.m. – 4:30 p.m. | Coaching Sessions (No on-site coaching appointments available) | Rooms 240 & 241 |
| 4:00 p.m. – 6:00 p.m. | CEO Community Reception | Capitol Avenue Lobby |
| 5:00 p.m. – 6:00 p.m. | Small Staff Community Reception (Prefunction space)Sponsored by Personify | 2nd fl Hoosier Lobby |
| 5:00 p.m. – 6:00 p.m. | CESSE Member Reception (Invitation Only) | Room 134 |
| 5:00 p.m. – 6:00 p.m. | The Exchange: Women’s Networking Reception | Room 138 |
| 6:00 p.m. – 7:00 p.m. | Governance Reception (Invitation Only)Sponsored by MGM Resorts International | Tony’s Of Indianapolis |
| 5:00 p.m. – 6:00 p.m. | Young Professionals Reception: Sponsored by Experience Columbus | 2nd fl Serpentine Lobby |
| 5:00 p.m. – 6:00 p.m. | Meetings & Expo Community Reception: Sponsored by New Orleans & Company | 2nd fl Sagamore Lobby |
| 5:00 p.m. – 6:00 p.m. | Fellows Reception (Invitation Only) | The Conrad Indianapolis |
| 9:00 p.m. – 10:30 p.m. | Conscious Inclusion Reception (All are Welcome) | Omni Hotel |
Monday, August 17
| 7:00 a.m. – 8:00 a.m. | New CAE Breakfast | Wabash 2&3 |
| 10:30 a.m. – 11:30 a.m. | VIP Q&A Session with Keynote Speaker | Wabash 1 |
| 10:30 a.m. – 4:00 p.m. | Headshot Studio | Capitol Avenue Lobby |
| 9:00 p.m. – 12:00 a.m. | 21st Annual LGBTQIA2+ Event (Invitation Only) |
Tuesday, August 18
| 7:45 a.m. – 8:45 a.m. | CEO Power Breakfast (Invitation Only) | Wabash 2&3 |
| 10:15 a.m. – 11:15 a.m. | VIP Q&A Session with Keynote Speaker | Wabash 1 |